If you have tried to work with a spreadsheet or outdated software product to perform a risk assessment, you know the issues. Apart from the difficulty in capturing information in cells, you have formatting issues, data consistency issues, and no security over what goes onto the assessment or study you are performing. Recently I had the privilege to speak with a client who mentioned they had multiple versions of their audit protocol floating around the office, it was a bit of a free for all with respect to how this was managed, maintaining regulatory compliance was a massive headache and of course as soon as someone made a copy of the spreadsheet, saved it locally, or deleted it by mistake, the headaches all start again.
Imagine you have ten sites and each one has to perform all their assessments, audits, inspections or checks with spreadsheets. Now imagine, you’re responsible for gathering up all these spreadsheets, compiling the information to then determine just how much risk there is within each business unit, and how this risk actually rolls up into the bigger picture. As soon as you start compiling the first set of data, you’re all ready out of date, the information could have changed, the data likely contains errors and might not be accurate.
The following information might help reduce some of those headaches:
- First of all, import your existing protocol into Acuity®
- Create an assessment project and assign your team members
- As the team complete the assessments (at what ever stage) you will see the progress and results
- View the risk information through intuitive dashboards in REAL-TIME
- Query information and assign action items to the team to reduce the risk
Now isn’t that a lot easier than working with a spreadsheet or some clunky piece of software? Kindly share your thoughts in the comments section.
P.S: If you want to see Acuity and how it can help your business, feel free to reach out to me.